Commercial Property Management Tips for Professional Property Agencies

When it comes to managing a commercial property today, controls and efficiencies will help you provide a professional service to your clients. Most particularly, all of your systems should be well documented and relevant to each property type.

This then suggests that particular checklists will apply to office property, retail property, and industrial property. The checklists will also be different when it comes to leasing verses property management.

Here are some tips to help you establish a solid control process as part of your agency property management services.

  1. Lease documentation should always be checked when it comes to taking over a new property management. In many cases you will find that some of the documentation is lacking in some respect or critical dates have not been actioned. If someone gives you a tenancy schedule as part of the property handover, make sure that the schedule is completely checked against existing lease documentation. You should also understand that lease documents are not the only documents relating to occupancy. You can and usually will find special documents relating to licensed occupancy, and that would normally include car parking, signage, storage, and a special use areas. These documents can be separate to the lease documentation.
  2. Check the arrears in the property as part of the handover process. Any existing arrears will need to be quantified for any action that may be required. Ask for copies of any documentation and letters that relate to the pursuit of arrears. If any special agreements have been entered into with existing arrears, you will need copy of the documentation.
  3. Get to know the tenants and the property as early as possible. When it comes to changing property managers, the tenants can be quite sensitive to new arrangements and new people. Introduce yourself personally to the tenants on a daily one of the property Handover.
  4. Understand what the landlord requires of reporting and approvals. Every landlord will be unique and different when it comes to the communication and reporting process. Some landlords will have special requirements of cash flow and the reports to substantiate the cash flow. In complex properties with multiple tenants, this can become quite a challenge. Make sure that your chosen property manager has the experience to satisfy the demands of the landlord.
  5. Talk to the maintenance people involved with the property as early as possible. They will tell you a lot about the property today and the potential maintenance failures in the future. This information will help you planned for cash flow and expenditure over the coming years. Ask the maintenance people about the specific factors of plant and equipment that are critical to the performance of the property. Any older plant and equipment should be closely monitored for potential failure.
  6. Outgoings management forms part of the property management control base. The outgoings for the property should be managed to the building budget and the requirements of each and every lease document. Many leases will have different factors of control and reporting when it comes to outgoings recovery. For this very reason, all lease documents should be carefully scrutinised as part of the property take up procedure.
  7. Property history will always be relevant. Get copies of previous reports, financial activity, and lease documentation where possible. This information will help you when it comes to establishing the status of the existing tenancy mix and how the property can move forward as an investment.
  8. Budgets for income and expenditure may be current or this year. Those budgets should be passed across to the new property owners and property managers. In this way you will know how the existing outgoings recoveries have been established and on what basis.
  9. Vacancy reports and strategies will vary throughout the year. Importantly any vacant areas are successfully marketed to reduce the vacancy downtime. Any pending and upcoming vacant tenancy should be aggressively marketed to find the necessary new tenants.
  10. Rent review profiles and option strategies will be reviewed as part of the lease documentation scrutiny. Look for all of the critical dates as they relate to the rent reviews and option timings. Critical dates should be entered into some form of diary system so you can activate the event early or on time.

Professional commercial property management services are only achieved through systemised actions and well qualified people. Take the steps to establish your own systems as early as possible in the property management process. These items above can be modified and expanded based on the property type and the property location.

Tips to Hire a Commercial Property Inspector

Hiring a commercial property inspector is an important part of buying, selling, or owning a building. Having relevant and accurate information regarding the state of a building can be helpful in each of these circumstances:

1. When an individual is preparing to purchase a building and wants to know the true state and value of their investment.

2. When an individual already owns a building, but wants to know the condition of their building, enabling them to take preventative care measures or reevaluate their investment.

3. When an individual is preparing to sell a building and wants to know the true state and value of their investment.

In each of these circumstances, the property-owning individual requires information that can only be provided by a commercial property inspector, making the process of hiring a commercial property inspector rather important. The tips included in this article are therefore intended to help commercial buyers, investors, and owners gain an accurate evaluation of their investment in order to protect and grow their investment portfolio.

Six Tips:

1. First and foremost, it is crucial to make sure that your commercial property inspector is licensed, whether by National Property Inspections, the International Code Council, the National Association of Certified Home Inspectors, the state, or another reputable and trusted standards association.

2. Do your research. Social media sites like Yelp and Google Reviews provide unfiltered reviews of commercial property inspection businesses. Though business owners can control the reviews that appear on their company website, they cannot control the reviews posted about their business on social media sites like the examples above. These are the best places to get a feel for the businesses you’re considering; however, don’t let one bad review rule out a company – look for a general consensus.

3. Do more research! Follow up on the company’s references. Of course the references that any business owner provides you with will have a positive review to share, but they may be able to answer specific questions that you have regarding work styles, principles, and other miscellaneous concerns.

4. Make sure that your commercial property inspector’s equipment is updated and conforms to current standards of practice. Advances in technology, such as thermal imaging systems, have bettered an inspector’s ability to identify water and air leaks, and should be on your list of requirements. Further, make sure that your commercial property inspector has adequate training to use advanced equipment – ask for credentials!

5. Discuss payment options. Some commercial and home inspectors are small, often family-owned, businesses and may not have the ability to take credit cards. If you plan on paying by credit card, make your intentions known early on so that you may decide to choose another company or another payment option.

6. Communicate effectively. Be clear about your expectations for the commercial property inspection and discuss obstacles. Inspectors are not expected to move potentially harmful objects, such as heavy machinery or hazardous materials.

If you are unsure of whether to hire a commercial property inspector or not, make the smart decision and move forward with an inspection. For property owners, preventative maintenance is always more cost effective than repairs, which may also stall productivity. Additionally, whether you are interested in buying or selling commercial property, an inspection will give you the information you need to accurately assess your investments.

Why Efficient Appraisers Are An Imperative When Dealing With Property Transactions

The need for an efficient and experienced appraiser is imperative, whenever you purchase or sell some property. The prime purpose of hiring a property appraiser is to find out the accurate and fair market value of the concerned property. An efficient property appraiser is skilled in evaluating any kind of property. Many banks, mortgage companies, and similar loan lending institutions require proficient appraisers to find out the real worth of a home their clients are buying in order to ensure that they are not sanctioning more money than they can recover.

An expert real estate appraiser will be skilled in considering all the aspects while evaluating a fair value of the property. Generally, they will consider local real estate sales data, property features information, and current prices of the homes in the same area. The property features may include unique architectural characteristics, or special home improvements. By considering all these aspects, the appraiser will offer a fair value of the concerned house.

Reputed property appraisers will offer a proper and justified opinion on the value of a real estate property, no matter whether it is a residential or commercial property. Their opinion is based on the highest possible value and the best possible use of a real estate property.

A proficient residential real estate appraisal service will consider each property individually, thoroughly evaluating the interior and exterior of the home, and even consider the surrounding environment and neighborhood and the crime statistics of the particular area when appraising a residential property. They will consider both the improvements as well as faults when determining the appropriate value of a property.

Every appraiser has his own process and techniques for gathering data, analyzing it, and giving an expert opinion on a particular real estate property. If you hire four different appraisers to evaluate a property, you will get four different opinions on market rate of a particular property but all of them will fall within a similar range of value.

If you run a business in a commercial real estate area, or if you are planning to set up a business on a specific property, the commercial real estate business valuation services can help you to know an accurate and fair market value of your business or prospective business.

Real estate appraisers can give you a sound opinion with regard to the property you are interested in within a minimal time span. They can even play an active role in identifying and informing you about the property seller’s misrepresentations. Their advice is worthy not only for buying property at a fair rate but also for protecting yourself from falling prey to the seller’s deceptions.

In this way, the expert appraisers prevent you from paying unreasonable prices, getting a home with several hidden faults in it, buying a home in an unfavorable and inaccessible location, and being a victim of home seller’s misrepresentations. With the sound advice of the appraisers, you won’t repent on your decisions concerned with property sale and purchase. This is why property appraisers are an imperative need for anyone handling any kind of property transactions. Make sure that you hire some renowned real estate appraiser when buying or selling a desired property in order to secure a safe and fair property deal.

How to Market Your Commercial Real Estate Loan Business

All too often I see small business owners missing the mark with their marketing. Sure, it’s easy to do when you specialize in a specific industry niche and you spend your time engulfed in industry sector jargon. However, it’s best to put yourself in your potential customer’s shoes and think your marketing through from their perspective, addressing their most important questions. Your customers want to be able to trust you, to know you are looking out for their interests and that you don’t just see them with Dollar Signs in your sunglasses.

Below is a sample page, perhaps good for a website, brochure, email, or letter. Why not look this over and consider how you might form your own message. Use your own voice, your own style and remember you are talking to your customer across the table for the first time. You know what questions they will ask. Show that you care, that you are working for them, and will go out of your way to get them the best rates, and great service. Here is the sample:

Commercial Real Estate Loans

Are you looking to purchase an income property such as an apartment building, small office building, or retail center? Would you like to put several rental properties in your real estate portfolio into one commercial mortgage? Wish to find a suitable piece of land and develop that property? Do you need a loan for acquisition and construction?

Do you want to buy a business property with a business on it; a restaurant, carwash, service station, laundry mat, hotel, etc.? Are you looking for a commercially zoned property with a warehouse or industrial building on it? Are you expanding an existing business and/or want to own the property under your business rather than paying the monthly lease?

Are you in the agricultural sector, looking for specifically zoned farming property; land for a vineyard, orchard, or crop such as berries, vegetables, or flowers? We have significant experience to make this happen. Our area in Southern CA has one of the best climates in the world, and incredible top soil for growing almost anything.

We can assist with all types of commercial real estate loans including government-guaranteed loans such as FHA, USDA, and HUD. If you are looking for an SBA 7(a) loan or a CDC/SBA 504 loan for commercial real estate we can get it done.

We can assist you with traditional commercial mortgages, commercial bridge loans, or commercial hard money loans. We also have lines on non-traditional sources for hard money commercial real estate loans, which are custom tailored to you needs for complicated projects outside the normal scope of typical commercial real estate loans and mortgage offerings.

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Why not try something like this? Just because the Federal Reserve has raised rates doesn’t mean you have to let new deals and new clients move to your competitors. I hope you will please consider all this and think on it.