Top Tips for Choosing Office Space

Are you in the process of starting a new business? Here are a few top tips that could help you to zero down on the decision making of choosing right office space for your business. Since your office space will represent your business, choosing the right location for your office space must not be taken lightly. Here are a few tips to consider before choosing an office space:

The Location: The most vital part of an office space is the location. You need to make sure location for your office is located preferably in a well developed office locality with good transportation facilities so that the client and employees can reach the office without any hassle. Getting a space in that locality is ideal for an office.

The Construction: It is important to evaluate the building, enquire the year of construction and ensure electricity and water facilities are adequate and there is a good backup system is in place in times of emergency. Choosing the right office space should be done right from the first time, so ensure all facilities are in place. If not, you’ll end up with aggravated employees and a lot of money and time will be spent on repairs..

Office Facilities: An office that provides extra facilities is a good choice as getting facilities set up can be a pains taking task. For example, if the building has a cafeteria for the employees working there makes it easier for the employees to have lunch and errands. Another thing is access to the office, pick one that allows 24/7 access to the office. Make sure to see the security system is in the building. Parking is also an important aspect to consider, ensure there is enough secure parking for your employees.

The Office space: Answer these few questions before choosing the office space. Is it big enough for your employees? Is there room to expand? If it’s a yes for both, you are on the right track. To make things easier ask for the layout of the office and preferably choose one which already is an office set up with a reception, cubicles, executive rooms and a meeting room.

Internet Facility: internet connection is a major requirement for any business in today’s world. Enquire if the building already has an internet service, if they do there’s nothing like it and picking it would be a smart decision. If they don’t find out who are the internet service providers in that area and how long the connection will take to put it to use.

Understand the lease/rental agreement: Understand the lease/rent agreement how long the lease/rent is for and if there are any added charges for maintenance, if required hire an expert. Ensure to read through the agreement twice and consult your lawyer about the ones that seem unclear to you. Ask about the changes you can make to the office and add to the agreement to avoid any misunderstanding in the future. Also clarify what extra charges will you be responsible to pay like property tax that is usually termed as ‘Additional rent’ or “NNN’ in lease agreements.

Analysing your options: Make sure you don’t settle on the first one you see even if you like it. Look for more options and see them and get all the required information for each office space. Then compare, first disregard the ones that had major issues like bad building structure, limited access, no security and no parking. Then with the ones remaining compare the prices and the services being provided. Your main priority must be the locality and it provides all the services. If you find a space that provides you with fully furnished office space with security, cafeteria facilities, parking and is a good structure it would be an ideal choice to make. The lesser effort in setting up of the office makes it easier for you and it gives you extra time to concentrate on evolving your business to higher level.

Secrets to the Structure of a Commercial Property Management Proposal

In commercial real estate agency, it is common to be preparing a property management proposal to submit to the property owner following a sale or a lease. This is the most opportune time to seek a new management appointment.

The structure of a commercial property management proposal will be designed for the property, the landlord, and the general precinct location. Importantly the proposal should tap into the strategies and ideas that help the property owner to achieve better property performance through sensible strategies of lease performance, income, and expenditure control.

Here are some key ideas to help structure your proposal for the management of the property. You can add your specific agency recommendations around the model.

  1. An executive summary should always be placed at the front of the document. This allows the client to quickly grasp of the main strategies and outcomes that you can see as part of the management strategy.
  2. Summarise the property physically together with locational elements that impact tenancy mix or occupancy. This provides clarity as to how you see the property and how it can be managed.
  3. The lease and tenant mix management processes should be detailed within a section of the proposal. Care must also be taken in reviewing the tenancy schedule first to ensure that the leases are totally understood and accurately reflected in your recommendations. You should also be looking for occupancy matters that need to be immediately addressed after management handover; such as rent reviews, options, lease expiries, make good processes, and arrears.
  4. The daily maintenance and function of the property will require a specific management processes. The tenants, customers, and landlord each have a different relationship to the performance of the property physically; they all have needs in the management of the property. It is wise to review the special maintenance demands of the property and to make specific recommendations regards maintenance controls, plant and machinery management, and risk management that applies to property function. As part of this it may be necessary to talk to the contractors that supply specialised maintenance services to the plant and equipment.
  5. The property manager reporting processes to the landlord will be part of the property management service. Detail the relevant reporting systems that you can adopt and implement. The landlord may have other particular special reporting requirements to incorporate into the program.
  6. The financial reports to be provided to the landlord can be split into examples at the back of the document; this allows the landlord to see the comprehensive nature of your reports and controls. Normally the reports will include income analysis, expenditure analysis, budget status report, arrears report, tenancy mix strategy, tenancy schedule, and lease management report.
  7. The management of maintenance contractors associated with the essential services and major plant and equipment should be itemised. The major plant and equipment provides functionality to the property and tenant occupancy comfort. Any concerns that you may have here should be identified in the proposal.
  8. If the subject property is complex and contains a number of tenancies, it is likely that a business plan including a tenant mix strategy should be compiled. This helps the landlord to see just how you will implement controls across the tenant mix.
  9. Summarise the relevant personnel to be applied to the management of the property. In a large office or retail property the list is lengthy; it can include property manager, lease manager, engineer or maintenance manager, tenant services manager, and onsite management staff.
  10. The fees to be charged to manage the property should be itemised. In some cases they will be split into base management fee, on site management office costs, and the on-site management staff.

Within each of these main categories of your proposal, you will have recommendations and ideas regard particular things that should be immediately implemented in the property.

The property management proposal is prepared on the basis of relevance to the property and the needs of the landlord; not on the relevance of your agency to manage it (you will prove that anyway if your proposal is of high quality).

New York City Cleaning Services – How Commercial Cleaning Enhances Property Value

In order to maintain property values, most people would like to be able to do a deep cleaning of a home or office on a regular basis.  However, it is not always a practical goal for many people.  In order to do such a deep cleaning, most people would have to rent or buy cleaning equipment and products to use in the home or office.  Rental equipment is usually not kept in the best condition and may not work very well, leaving residue from previous cleanings in a home or office that is currently being cleaned.  The products that individuals can purchase are usually not the industrial strength products that New York City cleaning services can purchase.

In addition, to do a deep cleaning of the home of office, there has to be a substantial amount of time available or at least a commitment to a cleaning rotation in which the different aspects of deep cleaning are added to the normal cleaning that is done.  Most individuals are not able to commit to such a schedule in the course of their busy lives, leaving the deep cleaning undone and possibly reducing the building’s value over time.  Hiring professional New York City cleaning services is one way to ensure that the home or office is kept in the best condition possible.

What to Expect from New York City Cleaning Services

Professional New York City cleaning services are an asset to the home or office from day one.  Not only does the service allow the home or office to remain in a pristine condition from week to week, but it also helps to maintain or increase the property value of that particular space.  Homes and offices that are taken care of on a regular basis by a maid service are considered of greater value since all aspects of those spaces are kept free of mold and bacteria which can corrupt them.  For instance, carpets that are deep cleaned regularly will last longer than those that are not since the molds and bacteria that tend to eat away at the carpet, discoloring it and making it fall apart, are not allowed to grow.

In addition, utilizing New York City cleaning services allows the home or office to be ready for sale on a moment’s notice since they are kept free of dirt and debris that tend to build up over time in a home or office that is not regularly deep cleaned.  By utilizing a professional service, the home or business owner is also alerted by the service if there are any problems that they encounter when cleaning.  They will often notice rotting wood, leaking faucets and other conditions that the home or business owner may not notice for a considerable amount of time since the problems are located in spaces that are not regularly visited.

These New York City cleaning services can be hired to come as regularly as the customer desires, and there are also usually a variety of options that help the person to customize the cleaning service to his needs.  When the desire is to keep the property value high, a regular service with a more comprehensive cleaning rotation is usually desired, as opposed to a schedule of deep cleaning that is less frequent.

4 Advantages of a Virtual Doorman System

Virtual doormen are fast becoming a popular alternative to hiring a regular physical presence for many commercial properties, and their popularity is also rising for residential buildings. The reasons for this are numerous, as are the many advantages that this kind of service can offer.

Although there are several concerns that people may initially have with this kind of remote solution, the reality is that if put in place effectively, people can benefit from the following plus points that automatically come with adopting this kind of system.

Firstly, one of the main advantages of a virtual doorman solution is that it is far less expensive than hiring a physical presence when it comes to commercial properties. Many commercial buildings like to have a physical security presence, but in some cases this can be costly for something that is not entirely necessary.

A virtual system is a more affordable option as it involves only using the service when someone tries to enter a property to make a delivery or carry out some other necessary task. A link is established by video and audio so that identification measures can be made before access is allowed; this means that no full time staff member needs to be employed to complete this identification task.

A second major advantage is for tenants, rather than commercial building owners or users. Millions of parcels and packages are attempted to be delivered each year, yet often the tenant is not present to accept the delivery and therefore this results in a failed delivery.

This is especially important considering that so many people do their shopping online these days, meaning more and more parcels are being delivered at hours when people are at work or at school. A virtual doorman can assist in this instance, allowing parcels to be delivered first time, every time.

This can save a great deal of time and stress, especially if the delivery is urgent. Many residential property owners looking to improve the experience of their tenants would be wise to consider using this simple and highly convenient solution in their buildings.

Another major advantage is that this type of system can actually be used for different reasons other than allowing access for deliverymen. Although the delivery of packages and parcels is a major issue for many tenants, so is allowing repairmen to enter the building for work, or allowing access to emergency services.

A virtual doorman solution can assist in both of these two cases, and in fact entry to a property can restricted in any way that the building owner likes. This can involve using more or less stringent security checks, and can allow access for any number of reasons. This tailored approach can be very efficient in allowing repair work to be carried out or allowing emergency services in during a crisis.

Fourthly, a major advantage of this type of system is that it allows building owners to take advantage of the latest technologies, which are improving each and every day to be safer and more secure. The aiphone intercom systems now used in virtual doorman services mean that identity can be checked in a number of ways.

These technologies are sure to improve in the future, which means that investing in this type of system now can only bring further security gains and advantages in the coming years too. This is another convincing reason why choosing a virtual doorman could be a great choice for modern day property owners.

These are just four of the major advantages of investing in a virtual doorman service. From allowing commercial property owners and tenants to gain significant benefits in the way of allowing access to deliverymen, repairmen and the emergency services, the popularity of this solution looks likely to grow in the future too.